Constitution



MODEL CONSTITUTION

  1. NAME:
The name of the Association shall be Honicombe Park Residents’ Association.

  1. AIMS
The Aim of the Association shall be:
a)     To represent the interest of residents in consultation with the park owner and with local authority and other bodies.
b)    To promote the exercise of residents rights and the maintenance and improvement of conditions on the park.
c)     To campaign on behalf of all residents for the improvement of the local amenities and environment.
d)    To organise social and community activities to encourage community spirit.

In the furtherance of these aims, the association has the power to:
a)     Affiliate to any organisation whose objectives will benefit the members.
b)    Research any legislation and issues that may affect residents and their rights.
      

  1. MEMBERSHIP
Membership is open to all residents and homeowners of Honicombe Park over the age of eighteen irrespective of nationality, race, colour, age and gender, Political or religious belief.
Only one member per owner-occupied home may vote at general meetings.


  1. MEMBERSHIP FEES/SUBSCRIPTION
Membership becomes effective on payment of the annual subscription which shall be payable per household, the amount determined at the Annual General Meeting of the Association.

  1. COMMITTEE
The association shall be managed by a committee; which shall be elected at the Annual General Meeting.  The committee shall have collective responsibility for the overall direction and supervision of the Association’s affairs in accordance with the stated Aims.

The committee shall consist of a Chairperson, Vice Chairperson (optional), Secretary, and Treasurer; and up to four other members.

The committee will meet as required but not less than four times per year.

The committee may temporarily fill up two vacancies arising among the officers of the association until the next General Meeting of members. 



       6. ANNUAL GENERAL MEETING

There shall be an Annual General Meeting in May each year to:
a)     Accept the Committee’s Annual Report.
b)    Accept the Treasurer’s financial statement of accounts.
c)     Elect officers and committee for the next year.
d)    Consider items previously notified to the secretary.

Notification of the AGM will be given to all members at least fourteen days before the meeting.

Member’s proposals for discussion must be notified to the secretary at least seven days before the meeting.

7.     OTHER GENERAL MEETINGS
The committee may call a General Meeting at any time.  The committee must call a General Meeting on receiving a request to that effect signed by 10% of the members having the right to vote at General Meetings.

The decision of General Meetings, are to be carried out by the Committee.  All members will be given not less than seven days notice of the meeting.

8.     QUORUM
The Quorum for committee meetings will be four members and therefore no committee meeting shall take place unless this number is met.

The Quorum for general meetings will be 25% of voters and therefore no general meetings will be held without this number.

9.     VOTING
Motions formally raised at a General Meeting shall be decided upon by a straight majority of entitled members present, except those relating to the Constitution; which will require a two-thirds majority of those members present.

  A resolution shall be decided on a show of hands unless a ballot is demanded:
a)     by the Chairperson of the meeting, or
b)    by at least two members present and entitled to vote.

10.   FINANCE
All money raised by or on behalf of the association shall be used to further the aims of the association and for no other purpose.  The Association’s finances shall be controlled and accounted for by the Treasurer and under the overall direction of the Committee.  Monies withdrawn, or transferred between the Association’s bank accounts, shall be authorised by two of the four officers nominated by the committee, one to be the Treasurer.  No two members of the same household may be cheque signatories.

The Treasurer will open a bank account in the name of the Association and will keep proper records of all finances of the Association.  These shall include records of:
a)     All sums of money received and spent by the association.
b)    All sales and purchases by the Association.
c)    The assets and liabilities of the Association.


11.   CONDUCT OF BUSINESS
At meetings any offensive behaviour, including racist/sexist or inflammatory remarks will not be permitted.

12.  CHANGES TO THE CONSTITUTION
The Constitution may only be altered at an Annual General Meeting or a General Meeting.
Notice of proposed amendment to the Constitution must be handed to the Secretary fourteen days before the General Meeting.
Changes to the Constitution must be agreed by two thirds of the members present at the meeting.

13.  DISSOLUTION
The Association may only be dissolved at a General Meeting called for that purpose.  At lease 28 days notice must be given to all members.

A proposal to dissolve the Association shall only take effect if agreed by two thirds of the members present at the meeting.

All funds and documents relating to the association shall be disposed of in accordance with the decisions of the meeting.








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